1. Introduction
Mailcheck.co (“Mailcheck”, “we”, “us”, “our”) is dedicated to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you use our website and services. By accessing Mailcheck.co, you agree to the terms outlined below and in our publicly posted policy.
2. Data We Collect
- Email Addresses: Only processed for validation purposes. We do not collect names, IP addresses, or additional personal data by default.
- Usage Metrics: Includes timestamps, validation results, frequency of use—used for system optimization.
- Support Correspondence: Data provided in support requests, retained only as needed to resolve issues or comply with legal obligations.
3. Legal Basis for Processing
- Legitimate Interest: Validating and cleaning email lists, protecting deliverability, and improving service quality (GDPR Art. 6(1)(f)).
- Contract Performance: Required for subscription-based services you request (Art. 6(1)(b)).
- Consent: For marketing or newsletters (Art. 6(1)(a)).
4. Data Usage & Disclosure
- Purpose Limitation: Email addresses are not stored beyond validation unless explicitly requested.
- Third-Party Integration: Only necessary metadata is shared (e.g., Stripe, Cloudflare).
- Compliance: Legal requests and enforcement only. No selling of personal data.
5. Third-Party Services
| Service | Purpose |
|---|---|
| Calendly | Call scheduling for support |
| Cloudflare | Performance & security (CDN, DDoS) |
| Google Tag Manager | Managing tracking and analytics scripts |
| Meta Events (Facebook Pixel) | Conversion tracking |
| SendGrid / Mailgun | Transactional and notification emails |
| Stripe | Payment processing (incl. AppSumo deals) |
| Google Analytics 4 | Website analytics and performance |
| Mailchimp (optional) | Newsletter mailings |
Each third party operates under its own privacy policy, and only necessary data is shared.
6. Data Transfers & International Compliance
- EU data protected via Standard Contractual Clauses.
- DPIAs performed when necessary.
- Backed by processing agreements and GDPR audits.
7. Data Retention & User Rights
- Retention: Data retained only as long as needed.
- Your Rights (GDPR Articles 15–22):
- Access your personal data
- Rectify inaccuracies
- Erase your data (“right to be forgotten”)
- Restrict or object to processing
- Data portability
- Withdraw consent at any time
To exercise your rights, contact legal@mailcheck.co. We respond within 30 days.
8. Security Measures
- Encryption: TLS/HTTPS for data in transit
- Hosting: Secure, GDPR-compliant infrastructure
- Access Control: Minimal, role-based access
- Policy: Regular audits, training, and incident protocols
9. Children’s Privacy
We do not knowingly collect personal data from children under 16. If discovered, it is deleted immediately.
10. Policy Changes
Major updates are sent via email. Current version always at mailcheck.co/privacy.
11. Contact Us
Email: legal@mailcheck.co
Address: OSA Management LLP
Company number: OC404344
Registered office: Suite 4005, 43 Bedford Street, London, England, WC2E 9HA
Tax Number: 17528 77095